Administrative Assistant

Job Description

The Administrative Assistant will be responsible for providing administrative support to the UK Nuclear Industry. The candidate will be responsible for managing administrative tasks, coordinating and managing schedules, organizing meetings, managing confidential documents, and providing support to the team. The candidate must possess excellent organizational and communication skills and be able to work in a fast-paced environment.

Key Responsibilities:

Manage and organise schedules for the team, ensuring meetings and deadlines are met
Provide administrative support such as data entry, document management, and filing
Coordinate and organize meetings, including scheduling, preparing agendas, and taking minutes
Manage confidential documents and maintain accurate records
Respond to queries, phone calls and emails and provide support where necessary
Collaborate with other departments and external stakeholders as required
Provide administrative support to the wider team as necessary

Requirements:

A minimum of 2 years of experience in an administrative role
Strong organizational and communication skills
Excellent attention to detail and ability to prioritize tasks
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
Knowledge of the UK Nuclear Industry is desirable but not essential
Ability to maintain confidentiality and handle sensitive information appropriately
Willingness to work in a fast-paced and dynamic environment

Qualifications:

A degree in Business Administration or a related field is desirable but not essential
Relevant administrative qualifications such as a diploma or certificate in Business Administration or related field is desirable but not essential

Salary:

The salary for this position will depend on experience and qualifications. The range is typically between £20,000 to £30,000 per annum.

Featured Courses

As an Administrative Assistant in the UK Nuclear Industry, there are several courses that you may find beneficial to your career development. Here are a few examples:

Nuclear Safety Culture: A course in nuclear safety culture could provide you with an understanding of the principles and practices of nuclear safety in the UK Nuclear Industry. This could help you to develop an awareness of the risks and challenges involved in nuclear operations and to develop best practices for maintaining a safe working environment.
Health and Safety Management: A course in health and safety management could provide you with the knowledge and skills to manage health and safety in the workplace. This could include topics such as risk assessments, emergency planning, and incident reporting.
Information Management: A course in information management could provide you with the skills to manage and organize information effectively, which is a critical skill in the UK Nuclear Industry. This could include topics such as document management, data protection, and information security.
Communication and Customer Service: As an Administrative Assistant in the UK Nuclear Industry, you will be required to communicate effectively with a range of stakeholders, including colleagues, clients, and external partners. A course in communication and customer service could provide you with the skills to communicate effectively and provide excellent customer service.
Project Management: A course in project management could provide you with the skills to manage projects effectively, which is a valuable skill in the UK Nuclear Industry. This could include topics such as project planning, budgeting, and risk management.

These are just a few examples of the courses that could be beneficial for an Administrative Assistant in the UK Nuclear Industry. The specific courses that you may find valuable will depend on your job responsibilities, career goals, and interests.

Salary

Average Salary

Average Hourly Rate

£23,000 - £25,000

£12

The salary for an Administrative Assistant in the UK Nuclear Industry can vary depending on factors such as experience, qualifications, location, and the specific employer. According to data from Indeed, the average salary for an Administrative Assistant in the UK Nuclear Industry is around £23,000 to £25,000 per annum. However, this is just an estimate and the actual salary may be higher or lower depending on the specific circumstances of the job. It's always a good idea to research the salary range for a particular job and location before applying or accepting an offer.

Requirements

Key skills for a project administrator as highlighted in a live job at the time of writing are:

Computer Literate with a good understanding of MS Word and Excel
Ideal but not essential, experience of using SAGE software
English and Maths GCSE Grade C or above (or equivalent)
NVQ Level 3 in business administration would be advantageous
Good telephone manner
Confident and articulate with a good sense of humour
Organised, tidy minded person
Good time keeper

A likewise advertisement for the Personal Assistant in the industry listed the skill required as:

Good organisational skills (flexible/organised/methodical)
Ability to work independently and be proactive
Excellent communication/interpersonal skills notably with various levels of the organisation and externally
The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
Flexible approach with the ability to multi-task and work on own initiative
Microsoft Office – Word, Excel, Power Point to a high standard
Previous team support experience
Discretion - confidentiality when dealing with sensitive information
Attention to detail
General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
Use of Outlook or similar diary/email application
Working knowledge of SAP and ability to raise requisitions, desirable
Previous experience in the energy industry desirable

NB- an additional thing to note here is that the ability to communicate in another language; particularly French or Chinese is becoming more and more prevalent due to the increase multi-national consortiums entering the nuclear industry in the UK.

Pros and Cons

Here are some of the pros and cons of the role:

PROS

Stability: The UK Nuclear Industry is a highly regulated and well-established industry, which means that administrative assistants working in this industry can benefit from long-term job security and stability.
Professional Growth: Administrative assistants in the UK Nuclear Industry can benefit from exposure to complex and challenging tasks, which can help them develop their skills and knowledge, and provide opportunities for professional growth.
Competitive Pay: The UK Nuclear Industry is known to offer competitive pay packages to its employees, including administrative assistants, which can make the role financially rewarding.
Benefits and Perks: Many UK Nuclear Industry employers offer benefits such as health insurance, pension plans, paid time off, and training opportunities to their administrative staff.

CONS

High-Stress Environment: The UK Nuclear Industry can be a high-pressure work environment, which may not be suitable for everyone. Administrative assistants may have to work under tight deadlines, deal with sensitive or confidential information, and manage multiple tasks simultaneously.
Limited Growth Opportunities: While administrative assistants in the UK Nuclear Industry can benefit from professional growth opportunities, the scope for advancement may be limited, and the role may not offer the same level of career progression as other roles in the industry.
Strict Regulations: The UK Nuclear Industry is highly regulated, and administrative assistants may have to adhere to strict protocols and regulations, which can be challenging.
Working Hours: Depending on the employer, administrative assistants in the UK Nuclear Industry may have to work long or irregular hours, which can impact work-life balance.

What is the job like

A typical day for an Administrative Assistant in the UK Nuclear Industry can vary depending on the employer, specific job responsibilities, and the day's demands.

However, here is an example of what a typical day might look like:

9:00 AM: Arrive at the office and check emails and voicemails.

9:30 AM: Update and maintain the team's schedule, including scheduling meetings and appointments with internal and external stakeholders.

10:00 AM: Compile and organise documents for upcoming meetings and presentations.

11:00 AM: Respond to queries from team members and external stakeholders, including phone calls and emails.

12:00 PM: Take a lunch break.

1:00 PM: Attend meetings with the team, taking minutes and preparing action items.

2:00 PM: Update and manage the team's databases, including tracking progress on ongoing projects.

3:00 PM: Conduct research and compile reports on relevant topics as requested by the team.

4:00 PM: Finalise and organise any outstanding tasks, including filing and data entry.

5:00 PM: Wrap up the day and ensure that everything is in order for the next day.

Of course, the actual tasks and priorities of a typical day can vary depending on the employer and specific job responsibilities. However, this example provides a general idea of what an Administrative Assistant's typical day in the UK Nuclear Industry might look like.

Is this job for me

Best Personality for this career.

The role of an Administrative Assistant in the UK Nuclear Industry can be suitable for individuals who have strong organizational and communication skills, attention to detail, and the ability to work in a fast-paced environment. Some specific characteristics that may be beneficial for this role include:

Highly Organized: An Administrative Assistant in the UK Nuclear Industry should be able to manage multiple tasks and priorities simultaneously and be able to organize schedules, documents, and data effectively.
Excellent Communication Skills: The role requires strong communication skills, both written and verbal, as the Administrative Assistant may need to interact with a variety of stakeholders and communicate important information effectively.
Attention to Detail: The UK Nuclear Industry is highly regulated, and administrative assistants should have a keen eye for detail to ensure accuracy and compliance with regulations.
Ability to Work Under Pressure: The UK Nuclear Industry can be a high-pressure work environment, and an administrative assistant should be able to work effectively under tight deadlines and handle stressful situations with composure.
Confidentiality: The role requires handling sensitive and confidential information, and an administrative assistant should be able to maintain confidentiality and handle such information appropriately.
Flexibility: Administrative assistants in the UK Nuclear Industry may need to work flexible hours or manage unexpected changes in schedules or priorities, so flexibility is a key attribute.

Overall, the role of an Administrative Assistant in the UK Nuclear Industry requires a combination of technical and soft skills, as well as specific personal attributes such as attention to detail, communication skills, and the ability to work in a high-pressure environment.